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Annual Report and State Grants-in-Aid Application for Public Libraries: Using DocuSign for Electronic Signature for Grant Agreements

A guide for New Mexico public libraries to refer to when completing the Annual Report and State Grants-in-Aid Application


Thumbnail The NMSL currently uses DocuSign for electronic signatures of State Grants-in-Aid Grant Agreements. This means that the grant agreements require an electronic signature. Please note, it is not necessary for the authorized agent to create a DocuSign account to electronically sign the grant agreement.

  • The person who electronically signs the grant agreement, must be an authorized agent who can enter into a legal contract with the State of New Mexico. If the library director is not an authorized agent, they can "Assign it to Someone Else" who is an authorized agent. To assign it to someone else, click REVIEW DOCUMENTS, click OTHER ACTIONS and select Assign to Someone Else to enter the new signer's name, email, and reason for assigning to someone else and click the yellow ASSIGN button.
  • To Save and or Print a copy of the grant agreement packet to send to interested parties for review prior to electronically signing the grant agreement, click REVIEW DOCUMENTS, you should then see a Download and Print option above the first page of the packet.
  • If the message indicates the link from your email has expired, click the yellow SEND NEW LINK button to receive a new link, which should allow for review and electronic signature by the authorized agent.

DocuSign Security

From DocuSign website:

Are Electronic Signatures Safe?

Yes, electronic signatures are safe. Click here to read more about why an e-signature is more secure than a wet signature, how e-signatures work and the features that help keep them safe.

Why an e-signature is more secure than a wet signature

A common question people have is “Can my digital signature be forged, misused or copied?” The reality is, wet signatures can easily be forged and tampered with, while electronic signatures have many layers of security and authentication built into them, along with court-admissible proof of transaction.

Electronic record

Unlike wet signatures, e-signatures also come with an electronic record that serves as an audit trail and proof of the transaction. The audit trail includes the history of actions taken with the document, including the details of when it was opened, viewed and signed. Depending on the provider, and if the signer agreed to allow access to their location, the record will also show the geolocation where it was signed. If one of the signers disputes their signature, or if there’s any question about the transaction, this audit trail is available to all participants in the transaction and can resolve such objections.

Security for DocuSign eSignature

Security is in DocuSign’s DNA, and like all of our products, DocuSign eSignature is researched, designed, and developed with security as a top priority.

This document outlines the security technologies, policies, and practices that protect your documents and data within DocuSign eSignature, including information that enables you to configure security in accordance with the specific risk management and compliance requirements of your organization. For security details common to all DocuSign products, visit product security on the Trust Center.