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Annual Report and State Grants-in-Aid Application for Public Libraries: Overview

A guide for New Mexico public libraries to refer to when completing the Annual Report and State Grants-in-Aid Application



What is the Annual Report?

  • New Mexico participates in the Institute of Museum and Library Services (IMLS) Public Library Survey (PLS, a.k.a Annual Report), which is a federal survey used to collect data from U.S. public libraries.
    • Examples of collected data: revenue, expenditures, number of library visits, number of circulations, collection size, hours open, staffing, technology, etc.
  • Data has been collected annually since 1988.
  • Approximately 9,000 U.S. public libraries with about 17,000 branches submit surveys.
    • The New Mexico State library currently recognizes 101 public and tribal public libraries across the state. This number includes developing public libraries.

When is the Annual Report Completed?

  • The survey is completed annually and opens July 1 and runs through mid-August.
  • Data collected covers the previous fiscal year’s activities (July 1 through June 30).

Why is the Annual Report Completed?

  • Completing and submitting the Annual Report serves as a recognized public library's application for State Grants-in-Aid.
  • Information provided in the Annual Report must be complete and accurate.
  • All recognized New Mexico public libraries Annual Reports will be checked for accuracy.
    • Inaccurate information may affect state aid eligibility.
  • Data collected is used to observe when, where, and how library services are changing to meet public needs.
  • The IMLS compiles collected data into a national annual report. See reports online at the website under publications.  
  • Information collected is useful to not only the libraries, but to federal, state & local policymakers, etc. for planning, funding, evaluation, policy making, and supporting libraries.

How is the Annual Report Completed?

  • Surveys are completed online using Baker & Taylor’s Bibliostat CollectConnect.
  • Username and password are required.
    • Username and password stay the same each year and are are emailed to library director's as July 1 approaches.

Contact the New Mexico State Library Development Bureau with any questions, 1-800-340-3890 or